Category : Synap

5 Top Tips to Improve Your Productivity!

Whether you’re in work or at school, we all want to improve our productivity. I’ve been running Synap for 3 3 years now, and during that time I’ve also been a medical student – it’s been a lot of work, and it’s a process that’s forced me to learn a few things about time management and productivity.

Work Wise Week takes place next week (14-20 May) and QuickBooks, best known for their invoicing software tools, is looking to share productivity tips to help you save time and decrease your stress. So, in no particular order – here are my ‘Top 5 Tips’ for improving your productivity!

Manage your energy, not your time

People love to talk about ‘time management’ – but the resource we really need to manage is energy. It’s true that you only have a limited amount of time in the day to get things done, but you usually have an even more limited supply of energy – or willpower.

We’re not machines, and the amount of work we can actually get done is more than just a function of how much time we put into it. Our productivity is significantly affected by a range of variables that might broadly be defined as the ‘qualitative state’ of our mind at the time. As an example, I used to write code for hours and hours on end, often until 3 or 4am. I still do from time to time, but what I realised after a few years was that usually, at a certain point I’m mentally exhausted, and in need of a break, some sleep and some food. I’m still ‘working’, and definitely making progress, but it’s taking me far longer to achieve than it would if I called it a day, got a decent night’s sleep, and came back to it in the morning.

The difference between working for an hour when you’re mentally ready for it, versus when you’re out of energy is huge. Whilst it’s always tempting, especially if you’re working on something you enjoy, to burn the candle at both ends, the reality is that we can only sustain it for so long, and in the long term you’ll benefit from having a system in place to recognise when you’r running out of energy.

 

Have a Set Time to Stop Working

Obviously, for various reasons, this isn’t always doable. Sometimes you’ve got to work late, or even overnight, to hit a deadline or to fix a critical error – that’s life. But, generally speaking – imposing constraints such as a ‘stop work’ time each day can really improve the way you work. When you know you have a limit, you start working to it. One of the problems I first faced when I became self employed and working out of my apartment rather than in an office was that, I had absolutely no constraints. I could be at 3pm in the afternoon and I’d be easily distracted because I knew I could make up the ‘work’ time later – often at 11pm or later.

In a more formal working environment, this wouldn’t have happened because I had designated ‘work’ time during office hours, which works as a kind of constraint on what you can do and when.

The freedom of having no constraints is great at first, but it’s a double edged sword and one of the main reasons for failure in a self-employed or freelance kind of environment. By putting rules on yourself such as “I’m not going to reply to any emails after 7pm” or “I’m not going to use any electronics after 11pm” – you start to create rules and a more structured existence for yourself. I think this is especially important for people who are self employed because, you probably love the work you do, and it’s very hard to pull yourself away from it – in the long term, that’s a recipe for disaster in terms of your relationships and hobbies.

Don’t Let Small Things Pile Up

We all know there are two categories of work, there’s the things you really enjoy doing and are excited to work on, and there’s the other stuff you just have to do. Naturally, we all prefer working on the things we enjoy doing – often the larger projects that feel more creative and intellectually challenging. This can often come at the expense of smaller bits of work – the routine things you just have to do, but don’t offer much in the way of personal development.

I have a huge tendency to do exactly this, but I know that if I let the small things pile up, they weigh on my mind pretty heavily, to the point where it actually stops me from being able to concentrate on anything else. Try not to let that happen – have a set time each day to catch up with the daily ‘admin’ stuff, and perhaps a half day or a day each week to really get through them, so then you can focus the rest of your time on the other stuff, without feeling guilty about it.

End on a Cliffhanger

When you finish working for the day, try to finish at an interesting point, one that makes you want to come back to it. The natural tendency might be to stop working when you’re frustrated or bored with a task, but the problem with that is that it makes it more difficult to motivate yourself to come back to it the next day. If, on the other hand, you finish at a point that’s a bit of a cliffhangr, you’re going to be more excited to come back to it, and therefore more easily motivated.

Have Outside Interests

It’s so easy to get completely wrapped up in a project, and to put your relationships, hobbies or other goals to the side. There are of course times where this has to happen temporarily – to meet a deadline for example – but for the most part, you don’t want to be so consumed with work – which represents one pillar of your life – that you neglect all the others. Not only will this be catastrophic for you generally as a person, but even in a work-context, it will make you less motivated, less creative and less effective at your job.

Try to keep up with relationships and hobbies. Read a bit of a book each evening, make plans with people. All of these things will feedback into your work performance too – either creatively, by letting you test or discover new ideas, or just in terms of performance by making you better rested and less stressed over time.

Summary

I hope you found this helpful! Many of the points are obvious, but that doesn’t mean they’re easy to apply and stick to. Remember that making even one small change in your life can be a very challenging task, and failing is part of the cycle – don’t be dismayed, just get ‘back on the horse’ and try again!

 

Continue Reading
Synap 1000 Customers

Celebrating 1,000 Customers!

Today marks a significant milestone for all of us here at Synap – after lots and lots of hard work, we’ve reached our first 1,000 paying users, just three months after launching our partnership with Oxford University Press that saw some of their most popular revision materials for medical students being offered on the Synap Store.

Continue Reading

Hooked on Ventilation by Stacey Mcwee

Hooked on Ventilation by Stacey Mcwee

This August marked two years since I lay in the operating theatre of a hospital whilst surgeons removed my appendix. Earlier on that day I was sent home from work with what I thought was a stomach bug, however within a few hours I was vomiting, shivering, feeling cold, clammy and in severe pain…. I had no idea what was to come, my suspected appendicitis was in fact a life-threatening condition called sepsis.

Continue Reading

10 Signs you’re not ready to be a final year student.

 

  1. Its your last freshers week. Which means you’ll be stuck in a sea of freshers who look like infants to you. You never looked that young at 18, right?

malorie

Continue Reading
Synap Store offers premium MCQs with Oxford University Press

Announcing the Synap Store, with MCQs from Oxford University Press!

Today we are proud to announce the latest addition to Synap, the world’s most powerful educational website. The Synap Store is a brand new area of the site, that connects students and teachers with professionally written Multiple Choice Question (MCQ) tests from top education publishers.

Continue Reading
Microsoft Hub

The Tech Game; Is the Microsoft Hub winning in the classroom ?

 

The Tech Game; Is the Microsoft Hub winning in the classroom ?

Microsoft Surface Hub as a Teaching and Learning Tool – First Impressions

Classroom technology isn’t good. In spite of the fact that you have a room full of students to educate, you’re probably fighting the technology as much as you are using it. Projectors refusing to detect inputs, PCs deciding it’s time for an update right in the middle of a class or just frustration at poorly configured digital whiteboards and visualizers that make you miss the days of chalk and dust allergies.

Continue Reading

Getting ready for your CEI Exam?

Follow my blog with Bloglovin

No matter where you are in the world, one thing always remains the same – exams are stressful! Today we turn our focus on the CEI exam used in Singapore. The CEI exam is an important one for those of you working in employment agencies, as it demonstrates your knowledge of the important laws to do with. 

Continue Reading

Spaced repetition and the Pomodoro Technique

Follow my blog with Bloglovin

Studying for an exam is hard work, and most students will have experienced the pressure to cram as much learning as they can into a short space of time. During my undergraduate and postgraduate study days I remember spending long chunks of time chained to the library study desks before an exam or piece of coursework was due. It turns out that relying on big blocks of study time might not be the best way to do it after all. There has been a lot of research in the last few years done on the most efficient and effective ways to study, and something which comes up time and again is the concept of spaced repetition. A popular method which has spaced repetition at it’s core is the Pomodoro Technique.

Continue Reading

MedSocs: Earn £10,000 with Synap!

MEDICAL SOCIETIES – How would you like to earn between £1,000 and £10,000 for your society, whilst offering your members exclusive discounts on the world’s most powerful medical education tool?

If so, we’ve got some good news for you because that’s exactly what we’re doing! This September, Synap will be launching some brand new features, which will give medical students and junior doctors access to thousands of professionally written, peer-reviewed MCQs to help their studying throughout the year.

Continue Reading

The Moocs Revolution

Follow my blog with Bloglovin

For the first time ever, UK students will be able to take part in massive open online courses (Moocs) as part of their degree accreditation. These open access, free online learning programmes have been around since 2008, but they have never counted towards achieving a traditional degree in the UK before. The University of the People, an American online university, has been awarding degrees based purely on online study, free of tuition fees, since 2009, and has helped thousands of students achieve their degrees without the high price tag of traditional learning. Now, the UK is following suit with the University of Leeds and the Open University leading the way with the Moocs revolution.

Continue Reading
1 2 3 6